We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties for the Managing Director. In this role, you will be responsible for scheduling meetings, taking minutes, and handling correspondence on behalf of the Managing Director. You may also be required to make travel arrangements and assist with other duties when required. You may also be required to travel abroad on business meetings, co-ordinating such meetings for the Managing Director and represent the company when needed in the offices the company will open abroad.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in such a role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Personal Assistant Requirements:
• High school diploma or University Graduate will be highly considered.
• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Must speak, read and write Arabic and Russian fluently to communicate with International Clients
• Be able and ready to travel abroad even at short notice.
• Exceptional interpersonal skills.